Privacy Policy

Last updated: 1st January 2026

Kultivate is committed to protecting your privacy and handling your personal data transparently and securely. This Privacy Policy explains how we collect, use, store, and share personal data in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.

This policy applies to visitors to our website, prospective clients, clients, partners, and individuals who engage with us through our services or communications.

1. Who We Are

Kultivate is a sales consultancy and GTM advisory business providing coaching, mentoring, leadership advisory, and strategic consulting services. 

Data Controller: Kultivate 
Contact email: hello@kultivate.com 
Website: https://www.kultivate.com 

Kultivate acts as the data controller for the personal data described in this policy. 

2. Personal Data We Collect

We may collect and process the following categories of personal data: 

  • Identity and contact details such as name, email address, phone number, job title, and company name 

  • Communication data from emails, calls, forms, or consultations 

  • Scheduling and engagement data related to discovery calls, workshops, or advisory sessions 

  • Billing and transactional data where services are purchased 

  • Technical and usage data such as IP address, browser type, device information, pages visited, and referral sources 

  • Marketing and engagement preferences 

We do not intentionally collect special category or sensitive personal data. 

3. How We Use Your Personal Data

We use personal data only where necessary and proportionate to deliver our services and operate our business.

4. Lawful Basis for Processing

Under UK GDPR, we must identify a lawful basis for processing personal data. The table below outlines how and why we process data, and the corresponding lawful basis.

Purpose of Processing
Lawful Basis

Responding to enquiries and contact requests

Scheduling calls and consultations

Delivering consulting, coaching, and advisory services

Managing client relationships and communications

Invoicing and financial record keeping

Sending insights, newsletters, and marketing communications

Website analytics and performance monitoring

Improving services, content, and user experience

Legitimate interest

Legitimate interest

Contract

Contract

Legal obligation

Consent or legitimate interest

Legitimate interest

Legitimate interest

Where consent is used as the lawful basis, you have the right to withdraw consent at any time.

5. Third Party Processors

These processors include: 

  • Calendly for scheduling meetings and consultations  

  • HubSpot for customer relationship management and communications  

  • Xero for accounting, invoicing, and financial record keeping

  • LinkedIn for lead generation, professional communications, and marketingWe use trusted third party tools to support our operations. Personal data is shared only where necessary and only for the purposes outlined in this policy. 

  •  engagement 

All third party processors are required to process personal data in accordance with GDPR or equivalent data protection standards. Where data is transferred outside the UK, appropriate safeguards such as standard contractual clauses are in place. 

6. Cookies and Analytics

We use cookies and analytics tools to understand how visitors use our website, improve performance, and optimise content relevance.

You can manage or disable cookies through your browser settings. Disabling cookies may affect some website functionality.

7. Data Security and Retention

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. 
Personal data is retained only for as long as necessary to: 

  • Deliver services   

  • Comply with legal and regulatory obligations 

  • Resolve disputes 

  • Maintain accurate business records 

8. Your Rights Under UK GDPR

You have the following rights in relation to your personal data: 

  • The right to access your personal data    

  • The right to rectification of inaccurate or incomplete data 

  • The right to erasure where legally applicable 

  • The right to restrict processing 

  • The right to data portability 

  • The right to object to processing based on legitimate interests 

  • The right to withdraw consent at any time where consent is relied upon

To exercise any of these rights, please contact us at hello@kultivate.co. We may need to verify your identity before responding. 

You also have the right to lodge a complaint with the UK supervisory authority: 

Information Commissioner’s Office (ICO)

Website: https://www.ico.org.ukps://www.ico.org.uk

9. Third Party Websites

Our website may include links to third party websites. Kultivate is not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing personal data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, regulatory, or operational changes. Updates will be published on this page with a revised date.

11. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

Kultivate 
Email: hello@kultivate.com 
Website: https://www.kultivate.com